Functions of the Office - Evaluation

Activity 1

Match the following:

(a) The efficiency of office                                         (1) Forms control

depends on the personnel

assigned to different jobs

(b) The office supplies the                                           (2) Preserving information

collected, recorded and

processed information

(c) The cost of office operations                                 (3) Personnel management

are to be kept within 

reasonable limits.

(d) Use of standard forms                                           (4) Cost reduction

simplifies office operations

(e) Unnecessary records should                                   (5) Giving information

be destroyed to make space

for new records.

Answers

(a) - 3

(b) - 5

(c) - 4

(d) - 1

(e) – 2

Activity 2

Fill in the blanks.

(a) An office is primarily concerned with collection and supply of __________.

(b) The employees, departments and management are __________ agencies.

(c) The customers, suppliers and Government departments are __________ agencies.

(d) All __________ functions are related to receiving and giving of information.

(e) Procuring stationery and supplies is considered an __________ function.

Answers

(a) information

(b) internal

(c) external

(d) basic

(e) administrative

Activity 3

Fill in the blanks by selecting a suitable word given in the bracket.

(a) Every modern organisation is required to have an __________ (shop, office).

(b) An office is necessary to perform __________ duties. (clerical, managerial)

(c) The office is a __________ department of an organisation. (service, personnel)

(d) An office not only performs __________ work but provides many other services. (recording, planning, paper)

(e) More advanced and mechanised techniques of accounting is an essential characteristic of __________ scene of office. (past, present, future)

(f) Preserving information is the chief __________ of a business office. (aim, objective, function)

Answers

(a) Office

(b) Clerical

(c) Service

(d) Paper

(e) Future

(f) Objective

Activity 4

Fill in the blanks -

(a) Office means a place where all sorts of ________work is performed.

(b) Office is the __________centre of business.

(c) Office activities are concerned with collecting, storing and __________ information.

(d) Office is a unit where relevant ________ of the organization are prepared, handled and preserved.

Answers

(a) clerical

(b) nerve

(c) distributing                                                                                                              

(d) records